Timekeepers provide valuable support to their office by helping to ensure compliance with laws and policy. They provide assistance to employees and managers in the areas of time reporting and leave balances.
Timekeeper Responsibilities:
- Ensure hourly staff timesheets are submitted and approved in accordance with the Payroll Schedule
- Ensure salaried staff timesheets are submitted and approved within 6 weeks
- Submit monthly reports to the Department Head consisting of timesheet actions that are older than 6 weeks
- Train new employees on time reporting requirements and how to submit leave requests
- Assist employees and managers with time reporting and leave balance inquiries
- Notify OTI of situations involving any sort of extended leave
Instructional Videos
- How to Track Timesheets (COMING SOON!)
- How to View Leave Balances
- How to View Timesheets
- How to Delegate Approval Authority (Manager)
- How to Accept a Delegation Request (Delegate)
Documents
- Timesheet Manual for Timekeepers
- Time Reporting Guidelines
- Timesheet Tracking Worksheet (COMING SOON!)
- Delegation (Manager) Job Aid
- Delegation (Delegate) Job Aid
- Overtime vs Compensatory Time
- Administrative Leave for Outstanding Performance Procedures
- Request PeopleSoft Security Access
- Request Assistance
Related Policies and Web Pages
- Holiday Schedule
- Payroll Schedule
- Time Reporting
- Leave Information
- HOP 3.4.3 Time and Attendance
- HOP 3.3.1 Leave Policy
- HOP 3.2.2 State Compensatory Time
- HOP 3.2.1 Fair Labor Standards Act - Overtime
- HOP 3.3.2 Holidays
