Each October, Austin-based System Administration employees are typically invited to participate in an on-site flu shot clinic hosted by UT System’s Office of Talent and Innovation.  But given the COVID-19 precautions in place, including telecommuting and physical distancing requirements, we will not be offering an on-site flu shot clinic in the UT System Building this year. The health and safety of our workforce is paramount.

UT SELECT plan members continue to have access to flu shots covered at 100% through the pharmacy and medical plans. According to the CDC, reducing the spread of respiratory illnesses, including the flu, is more important this fall and winter than ever.  We encourage you to consider getting a flu shot using one of the following convenient options:

1.  The retail pharmacy network through Express Scripts.  To find an in-network retail pharmacy, members may call 1-800-818-0155 or log in to http://www.express-scripts.com. A prescription is not required to receive a flu shot at a local retail network pharmacy and the vaccine is not subject to the prescription plan deductible or co-payment. Members should present the UT SELECT prescription card.

2.    By visiting a physician under the UT SELECT plan.  To find a network physician, members may call 1-866-882-2034 or go to http://www.bcbstx.com/ut/ to find a list of providers. Members should present their UT SELECT medical card. You may incur a fee if the flu shot is not the primary purpose of your visit or if the doctor bills for additional services that are not preventive.

Thank you for your understanding. We look forward to bringing back the on-site flu clinic in future years when we have returned to more normal working conditions.

Thank you to those who attended the Employee & Manager PeopleSoft Timesheet Training. If you were unable to attend or need additional assistance, please reference the resources below.

As a reminder, the leave request process has not changed, and employees should continue to utilize the Leave Request form (or email). While there is an Absence Request page within PeopleSoft, this feature has not been fully operationalized and should not be used.  We are working to hide the Absence Request page to avoid future confusion.  In the meantime, please do not submit a request via the Absence Request page in PeopleSoft.

Manuals

• Hourly Employee Time Reporting Manual
• Employee Time Reporting & Leave Balances Manual
• Manager Timesheet Actions Manual

Videos

• Employee & Manager Timesheet Training (55:03 mins)
• Employee: Report Time Worked (2:00 mins)
• Employee: Report Absence - State Comp, Overtime and Wellness (2:33 mins)
• Employee: Report Absence - Vacation, Sick and More (3:36 mins)
• Manager: Timesheet Approvals (1:32 mins)

Please check Current Employees: Time Reporting for additional videos to be posted in the near future.