HR Liaisons are essential to fostering a healthy work environment. They maintain workplace unity while supporting employees and management in all aspects of the employment life cycle.
HR Liaisons assist departments by:
- Initiating position requests
- Coordinating recruiting efforts
- Coordinating new employee onboarding
- Initiating activity for separating employees
- Notifying OTI of employee relations matters
Please refer to the lists below for guidance on completing various actions and changes. If you don't see the specific action/change you're looking for listed below, please refer to the HR Liaison Manual.
Recruiting & Hiring Actions
- Create a job posting - see RECRUITING > Create Job Opening
- Understand the difference between a Student Associate and Hourly Appointments
- Add an interviewer to a job posting - see RECRUITING > Add Interviewer or Interested Party
- Change an applicant's disposition - see RECRUITING > Change Applicant Disposition
- Hire a candidate
- Hire/transfer an existing employee from another department
- View Orientation Schedule
- Send First Day instructions to a new employee
Employee Changes
- Change an employee’s manager - see EMPLOYEE CHANGES > Reports to Change
- Reclassify a filled position - see EMPLOYEE CHANGES > Reclassification
- Change an employee’s salary/hourly rate - see EMPLOYEE CHANGES > Pay Change
- Add/remove temporary pay for an employee - see EMPLOYEE CHANGES > Additional Pay
- Promote an employee - see EMPLOYEE CHANGES > Promotion
- Separate an employee (leaving UTS Administration)
- Separate an employee (transferring to another department)
- Plan a retirement gift/party
- Assist a manager with setting up PeopleSoft approval delegation
- Assist a delegate with accepting PeopleSoft approval delegation
- Assist a manager with approving job postings, eForms, and timesheets
- Request PeopleSoft Security Access
Position Changes
- Obtain a list of active positions: run query SAD_HR_ACTIVE_POSITIONS_DEPT
- Create a new position: contact HRBP@utsystem.edu
- Reclassify a position and create job posting
- Change a funding source
POI Actions
- Add a POI
- POI Biographical Information Form
- Separate a POI
- Change a POI Expected End Date - see PERSON OF INTEREST > Change Expected End Date
- Create a POI position: contact HRSP@utsystem.edu
- Obtain a list of active POIs: run query SAD_HR_POI
Resources
- HR Liaison Manual
- Quick Reference - Managing Job Postings
- Recruiting, Hiring and Onboarding (Manager Resource)
- Request PeopleSoft Security Access
- Find your HR Business Partner
