Forms and Procedures for New Degree Programs
The UT System Office of Academic Affairs system for tracking proposals prior to submission to the THECB. (Proposal Tracking Archive)
The Texas Higher Education Coordinating Board (THECB) Proposal Tracking System that allows universities to view the progress of completed proposals undergoing THECB review.
The Coordinating Board requires planning notification to be reviewed by the Board at one of its quarterly meetings, for the following types of degree programs:
- Doctoral and professional programs: UT System requires submission of a Preliminary Authority Request to the proposal intake.
Planning Notification must be submitted at least one year prior to submission of a proposal to offer the degree if the proposed program would be a program leading to the award of a "professional degree," as defined by Texas Education Code 61.306, including Doctor of Medicine (M.D.), Doctor of Osteopathy (D.O.), Doctor of Dental Surgery (D.D.S.), Doctor of Veterinary Medicine (D.V.M.), Juris Doctor (J.D.), and Bachelor of Laws (LL.B.).
- Engineering programs at any level (baccalaureate, master's, doctoral): Planning notification may be made in the form of a letter (submitted through the proposal intake) to the Executive Vice Chancellor for Academic Affairs that includes the title, level, CIP code, and brief description of the program, along with the anticipated date of submission of the full proposal.
New Certificate, Bachelor's, or Master's Degree Programs
Complete the appropriate THECB application form found on the Certificate Requests page. New certificate requests may be submitted directly to the THECB.
For new bachelor's and master's programs, complete both the Full Request Form and the Certification Form. Submit the completed form(s) to the Academic Affairs Proposal Intake Form for Office of Academic Affairs.
Creating degree programs using existing courses and resources: If a department would like to create a new degree program that does not require additional courses, faculty, or financial resources, you may submit the Certification Form only. It is recommended that campuses reach out to the Office of Academic Affairs prior to submitting these types of requests to determine what information will be needed about the proposed program.
New Doctoral Programs
To propose a new doctoral program:
- Complete the THECB application form found on the New Program Requests page.
- Complete the Budget Analysis Template, the Budget Analysis Narrative and the Doctoral Graduates Survey found below and include them in the application form.
- Budget Analysis Template.
- Budget Analysis Narrative.
- Doctoral Graduates Survey - This questionnaire should be sent to institutions that offer the doctoral program you are proposing. The responses you receive regarding employment of Ph.D. graduates will assist you in your justification for the need of a new doctoral program at your institution.
- Submit proposals to the Office of Academic Affairs proposal intake.
Requests Requiring Board of Regents Approval
Requests must be submitted to the Office of Academic Affairs at least three and a half months before the Board of Regents meeting. This includes proposals for new doctoral programs. OAA staff will make every effort to review the request in time for the next Board meeting.
|Board of Regents Meeting||Proposals Due No Later Than|
Regents' Rules related to academic programs include:
- Abandonment of Programs (31003)
- Academic Program Approval Standards (40307)
- Graduate Education (40311)
Related THECB guidelines and procedures are available via the link below.