Rule 20801: Travel

1.  Title

Travel

2.  Rule and Regulation

Sec. 1  Development of Travel Regulations.  Institutions of the U. T. System shall issue travel regulations covering authorization for travel and reimbursement for approved travel to implement applicable provisions of State law and regulations for the guidance of all personnel concerned. Following administrative approval by the appropriate Executive Vice Chancellor, travel regulations will be included in the institutional Handbook of Operating Procedures.

Sec. 2  Authorization for Foreign Travel.  Authorization for foreign travel shall be transmitted through proper administrative channels to the Chancellor or the president of the institution, as applicable, or the respective officer’s designee, for advance written approval. Authorization for foreign travel by Chief Administrators must be obtained as required by Regents’ Rules and Regulations, Rule 20205, Expenditures for Travel and Entertainment by Chief Administrators and for the Maintenance of University Residences.

3.  Definitions

Foreign Travel – travel to, in, or from a destination that is neither in the United States nor a possession of the United States.

Chief Administrator – means the Chancellor or the president at each U. T. System institution.

4.  Relevant Federal and State Statutes 

Texas Education Code Section 65.31 – General Powers and Duties 
Texas Government Code Section 660.003 – Applicability of Travel Expenses 
Texas Government Code Section 660.024 – Advance Approval for Certain International Travel 
Texas Government Code Section 2203.004 – Requirement to Use State Property for State Purposes 

5.  Relevant System Policies, Procedures, and Forms 

Regents’ Rules and Regulations, Rule 20205 – Expenditures for Travel and Entertainment by Chief Administrators and for the Maintenance of University Residences 
Regents’ Rules and Regulations, Rule 31005 – Faculty or Staff Absence 
The University of Texas System Policy UTS120, Spousal Travel Policy 
The University of Texas Systemwide Policy UTS191, Travel Guidance for Presidents and Their Spouses 
Chancellor Cigarroa’s letter regarding international travel risks 

6.  Who Should Know 

Administrators 

7.  System Administration Office(s) Responsible for Rule 

Office of the Board of Regents 

8.  Dates Approved or Amended 

Editorial amendment to Number 5 made May 24, 2018 
Editorial amendment to Number 4 made June 17, 2015 
Editorial amendments made October 24, 2012 
Editorial amendments to Sec. 2 and Numbers 3-5 made September 12, 2012 
December 10, 2004 

9.  Contact Information 

Questions or comments regarding this Rule should be directed to: 
•  bor@utsystem.edu