Rule 80105: Joint Sponsorship of the Use of Property or Buildings

1.  Title

Joint Sponsorship of the Use of Property or Buildings

2.  Rule and Regulation

Sec. 1  Joint Sponsorship Permitted.   Except as permitted in Rules 80103, 80106, 80108, and 80112 of the Regents’ Rules and Regulations, the use of property or buildings owned or controlled by the U. T. System or any of the institutions by individuals who are not students, faculty, or staff; by groups that are not registered student, faculty, or staff organizations; or by associations or corporations for programs or activities must be jointly sponsored by the institutions of the U. T. System and shall be subject to the following conditions:

1.1  The program or activity must be upon the invitation of the institutions of the U. T. System. Only the Chancellor of the U. T. System or the president of an institution, or his or her delegate, can authorize joint sponsorship.

1.2  For joint sponsorship to be appropriate, the implications of a program or activity must, in the determination of the Chancellor or President, directly supplement the educational purposes of the institution.

1.3  Established as public institutions without regard to political affiliation or religious faith the institutions of the U. T. System cannot be a joint sponsor for political or sectarian gatherings. 

1.4  The institutions of the U. T. System will be responsible for all details of the program or activity, and reserves the right to approve all copy for advertising and news releases, and may require an accounting of the income and expenses directly related to the program or activity.

1.5  The scheduling of property or buildings for programs or activities of any institutions of the U. T. System shall always have priority over the scheduling for programs or activities that are jointly sponsored.

1.6  The fee to be paid by the invited individual, group, association, or corporation will be a matter for negotiation in each case and will be specified in the agreement providing for the joint sponsorship. At a minimum, the fee must ensure recovery of the cost incurred by the institution.

3.  Definitions

None

4.  Relevant Federal and State Statutes 

Texas Constitution Article III, Section 51 – Grants of Public Money Prohibited; Exceptions
Texas Education Code Section 51.202 – Rules and Regulations

5.  Relevant System Policies, Procedures, and Forms 

Regents’ Rules and Regulations, Rule 80101 – Category of Facilities and Authorized Users
Regents’ Rules and Regulations, Rule 80103 – Solicitation
Regents’ Rules and Regulations, Rule 80106 – Special Use Facilities
Regents’ Rules and Regulations, Rule 80108 – Use of Facilities for Weddings
Regents’ Rules and Regulations, Rule 80112 – Residential Conference Centers

6.  Who Should Know 

Faculty
Staff
Students
Administrators

7.  System Administration Office(s) Responsible for Rule 

Office of Academic Affairs
Office of Health Affairs

8.  Dates Approved or Amended 

Regents’ Rules Revision History

9.  Contact Information 

Questions or comments regarding this Rule should be directed to: 
•  bor@utsystem.edu