Policy Library


The University of Texas System operates under several sets of rules and regulations, including the Rules and Regulations of the Board of Regents and the U. T. Systemwide Policies (UTS Policies), in addition to applicable state and federal laws. U. T. System Administration is also governed by Internal Policies (INT Policies).

The Regents' Rules and Regulations, found here, are the official repository of policies and procedures established for U. T. System by the Board of Regents. The U. T. Systemwide Policies and the Internal Policies are approved by the Chancellor. The procedures for implementation or changes to an existing policy are set forth in the Policy Development and Maintenance Guide, linked below.

Policy Development and Maintenance Guide

UTS 101 Guidelines for Allocation of Utility Costs to Auxiliary EnterprisesUTS101
UTS 102 Drugs and Alcohol PolicyUTS102
UTS 103 Unrelated Business Income Tax (UBIT)UTS103
UTS 104 Procedures for Establishing and Removing Signature Authority with the Texas Comptroller of Public AccountsUTS104
UTS 105 Sexual Orientation Nondiscrimination PolicyUTS105
UTS 106 Copyright Notice on Loaned Library SoftwareUTS106
UTS 107 Use of Copyrighted MaterialsUTS107
UTS 108 Affiliation Agreement PolicyUTS108
UTS 111 Nondisclosure of Videoconference InformationUTS111
UTS 112 Electronic Recording of Administrative MeetingsUTS112
UTS 113 Drug and Alcohol Testing for Positions Requiring Commercial Driver's LicensesUTS113
UTS 114 Reporting Under Texas Tort Claims ActUTS114
UTS 115 Records and Information ManagementUTS115
UTS 116 Systemwide Benefits Advisory Committee Election ProceduresUTS116
UTS 117 Endowment Compliance Plan Systemwide Standards and GuidelinesUTS117
UTS 118 Dishonest or Fraudulent ActivitiesUTS118
UTS 119 Compliance ProgramsUTS119
UTS 120 Spousal Travel PolicyUTS120
UTS 121 Group Insurance Premium RemittanceUTS121
UTS 122 Guidelines for Web Site SolicitationsUTS122
UTS 124 Criminal Background ChecksUTS124
UTS 125 Guidance for Negotiating Research Agreements with Sponsors and Processing Research and Intellectual Property AgreementsUTS125
UTS 126 Real Estate ContractsUTS126
UTS 127 Office of Employee Benefits Administrative ManualUTS127
UTS 129 Internal Audit ActivitiesUTS129
UTS 130 Vending Machine ContractsUTS130
UTS 131 Protection from Retaliation for Reporting Suspected WrongdoingUTS131
UTS 133 Classified Pay PlanUTS133
UTS 134 Code of Ethics for Financial Officers and EmployeesUTS134
UTS 135 Fire and Life Safety UTS135
UTS 137 Historically Underutilized Business (HUB) ProgramUTS137
UTS 138 Gift Acceptance ProceduresUTS138
UTS 139 Compliance with the Texas Public Information ActUTS139
UTS 140 Enhancing Major Software ProjectsUTS140
UTS 141 Employee Discount ProgramsUTS141
UTS 142 Accounting Policies OverviewUTS142
UTS 142.1 Policy on the Annual Financial ReportUTS142.1
UTS 142.2 Policy for Accounting and Financial Reporting for Nonexchange TransactionsUTS142.2
UTS 142.3 Policy on Capital Leases vs. Operating Leases for LesseesUTS142.3
UTS 142.4 Policy for Construction in ProgressUTS142.4
UTS 142.5 Policy for Capitalization of Interest CostUTS142.5
UTS 142.7 Accounting for Termination BenefitsUTS142.7
UTS 142.8 Accounts Payable and Accrued ExpensesUTS142.8
UTS 142.9 Accounting and Financial Reporting for Impairment of Capital Assets and Insurance RecoveriesUTS142.9
UTS 142.10 Sales and Pledges of Receivables and Future Revenues and Intra-Entity Transfers of Assets and Future RevenuesUTS142.10
UTS 142.11 Land and Other Real Estate Held as Investments by EndowmentsUTS142.11
UTS 142.12 Accounting and Financial Reporting for Pollution Remediation ObligationsUTS142.12
UTS 142.13 Accounting and Financial Reporting for Intangible AssetsUTS142.13
UTS 142.14 Accounting and Financial Reporting for Service Concession ArrangementsUTS142.14
UTS 143 Procedures for Takings Impact AssessmentsUTS143
UTS 144 Establishing Compensation for Highly Compensated EmployeesUTS144
UTS 145 Processing of ContractsUTS145
UTS 148 Protest Procedures Related to Procurements of Goods and ServicesUTS148
UTS 149 Operating Plan for Charging Rate to Fund Lump Sum Payments of Vacation and Sick LeaveUTS149
UTS 150 Access by Persons with Disabilities to Electronic and Information Resources Procured or Developed by The University of Texas System Administration and The University of Texas System InstitutionsUTS150
UTS 151 Workers' Compensation Insurance and Unemployment Compensation Insurance Monthly Transfer of FundsUTS151
UTS 153 Campus Mail – Use by Faculty and Staff OrganizationsUTS153
UTS 155 Policies Regarding Clinical Enterprise Business OperationsUTS155
UTS 156 Purchaser and Certain Contract Negotiator Training and CertificationUTS156
UTS 157 Automobile Insurance Coverage for Officers and Employees and General Requirements for the Use of VehiclesUTS157
UTS 159 PurchasingUTS159
UTS 160 Jurisdiction of Commissioned Peace OfficersUTS160
UTS 161 Environmental Review for Acquisition of Real PropertyUTS161
UTS 162 Disposal of Unclaimed PropertyUTS162
UTS 164 Drug-Free University Community and Workplace PolicyUTS164
UTS 165 Information Resources Use and Security PolicyUTS165
UTS 166 Cash Management and Cash Handling PolicyUTS166
UTS 167 Banking Services PolicyUTS167
UTS 168 Capital Expenditure PolicyUTS168
UTS 169 Sustainability PracticesUTS169
UTS 170 Oversight of Law Enforcement and Security for The University of Texas SystemUTS170
UTS 171 Student Financial Aid Code of ConductUTS171
UTS 172 Emergency ManagementUTS172
UTS 173 Export ControlsUTS173
UTS 174 Environmental Health and SafetyUTS174
UTS 175 Disclosure of Significant Financial Interests and Management and Reporting of Financial Conflicts of Interest in Research UTS175
UTS 176 Institution Based Voluntary Insurance PlansUTS176
UTS 180 Conflicts of Interest, Conflicts of Commitment, and Outside ActivitiesUTS180
UTS 181 Policy for Post Bond Issuance Federal Tax ComplianceUTS181
UTS 182 Selection, Appointment, Roles and Responsibilities, Evaluation, and Training of Department Chairs at Academic InstitutionsUTS182
UTS 183 Maintenance of Education Records Subject to the Family Educational Rights and Privacy Act (FERPA)UTS183
UTS 184 Consensual Relationships UTS184
UTS 185 Injury Leave for Peace OfficersUTS185
UTS 186 Student Health Insurance Requirements for International StudentsUTS186
UTS 187 Interviews of Executive Administrators and Other Senior AdministratorsUTS187
UTS 188 Legal Representation and Indemnification of U. T. System EmployeesUTS188
UTS 189 Institutional Conflicts of InterestUTS189
UTS 190 International Travel PolicyUTS190
UTS 191 Travel Guidance for Presidents and Their Spouses UTS191
INT 101 Discipline/Dismissal of EmployeesINT101
INT 103 Workers’ Compensation Insurance ProgramINT103
INT 104 Employment RecordsINT104
INT 106 Personnel Identification Badge PolicyINT106
INT 107 Performance AppraisalsINT107
INT 109 Criminal Background ChecksINT109
INT 111 Hiring, Promotion, and Transfer of EmployeesINT111
INT 113 Fair Labor Standards Act – OvertimeINT113
INT 114 Travel PolicyINT114
INT 115 Entertainment Expenses and Guidelines on Other Uses of Institutional/Gift FundsINT115
INT 116 Accommodating Disabilities in the WorkplaceINT116
INT 117 Beginning and Ending Employment DatesINT117
INT 119 Employment EligibilityINT119
INT 120 Employment of a MinorINT120
INT 121 Equal Employment OpportunityINT121
INT 123 GrievanceINT123
INT 124 Information Resources Acceptable Use and Security PolicyINT124
INT 127 NepotismINT127
INT 129 Outside Activity Policy INT129
INT 131 Probationary Period for Classified EmployeesINT131
INT 132 Reduction in ForceINT132
INT 133 Service RecognitionINT133
INT 134 Sexual Harassment and MisconductINT134
INT 136 TelecommutingINT136
INT 138 Unemployment Compensation InsuranceINT138
INT 139 Hazardous Duty PayINT139
INT 140 HolidaysINT140
INT 141 Longevity PayINT141
INT 143 Time and AttendanceINT143
INT 144 Multiple State EmploymentINT144
INT 145 Key Control PolicyINT145
INT 147 State Compensatory TimeINT147
INT 149 Tuition AssistanceINT149
INT 152 Cost Transfer PolicyINT152
INT 153 Time and Effort Management and Reporting PolicyINT153
INT 154 Procedures for the Handling of an Allegation of RetaliationINT154
INT 157 System Administration Employee Discount ProgramINT157
INT 158 Cost Sharing PolicyINT158
INT 159 Institutional Base Salary PolicyINT159
INT 161 Approval, Development, Delivery, and Maintenance of Mandatory Online Training Courses for System Administration EmployeesINT161
INT 162 Identity Theft Prevention, Detection, and Mitigation ProgramINT162
INT 163 Return to Work After Work-Related Injury or IllnessINT163
INT 164 Review of Information for Public DistributionINT164
INT 165 Breach Notification PolicyINT165
INT 166 System Administration HIPAA Privacy Policy ManualINT166
INT 180 Conflicts of Interest, Conflicts of Commitment, and Outside ActivitiesINT180
INT 181 Smoke and Tobacco Free WorkplaceINT181
INT 183 Confidentiality and Security of Education Records Subject to the Family Educational Rights and Privacy Act (FERPA)INT183
INT 184 Carrying of Handguns on a U. T. System Administration CampusINT184
INT 185 Leave PolicyINT185