Sec. 1 Purpose
The purpose of this Policy is to provide for the administration of The University of Texas System Unemployment Compensation Insurance (UCI) Program and ensures compliance with applicable State laws in accordance with the Board of Regents' Rules and Regulations. It will be interpreted in a manner that is consistent with Texas Labor Code, Title 4, Chapter 201.
Sec. 2 Policy Statement
Administration of the UCI component of employee separations by the U. T. System will be in accordance with applicable federal and State laws and with the rules and regulations of the Texas Workforce Commission (TWC) and the Board of Regents.
Sec. 3 Recordkeeping
3.1 The Office of Human Resources (OHR) will maintain records necessary to respond to claims, including personnel files, reasons for separations, resignation letters, disciplinary actions and supporting documentation, and employee-specific personal, job, and pay data. This includes any data that may be used to respond to and/or contest claims.
3.2 At appropriate regular intervals, statistical data on the number and type of separations may be collected and analyzed to determine the number of layoffs, discharges, and involuntary separations that have occurred. Such statistical data will be utilized to anticipate potential costs and determine human resources policies and procedures that may be required to decrease unnecessary separations and UCI costs.
Sec. 4 Office of Human Resources Responsibilities
4.1 OHR will post and maintain, in places accessible to all employees, printed notices regarding the existence of UCI coverage and filing for UCI benefits.
4.2 OHR will respond to a notice of claim within the time specified on the claim by the TWC.
4.3 OHR is responsible for developing the claim response, including any appeal, in accordance with the Board of Regents' Rules and Regulations.
4.4 OHR will use one of the options presented by the TWC for responding to claims.
Sec. 5 Forms
The U. T. System will utilize forms and reporting formats mandated by the TWC and outlined by the Office of Risk Management on the department's website.
Sec. 6 Reports
OHR receives quarterly reports from TWC that list claims paid in the previous quarter and funding sources. OHR will verify that all claims listed on the applicable report were legitimate and that the amount of the claims were applied to the correct funding source. OHR will forward the verified reports to the Office of Risk Management.
